Our client, an international organization and leader in global health innovation, is currently recruiting a Program Assistant. They are looking for an organized and details-oriented person with the ability to adapt, change priorities and provide effective support for multiple individuals. Your role would be to provide essential administrative and programmatic support.

• General administrative support, such as scheduling meetings, making logistical arrangements, and using audience engagement platforms
• Provide event planning and logistical support, including scheduling workshops and other events, and coordinating event-related logistics
• Collaborate with Assistants in other divisions and departments to maintain general department listservs and collaborate on general administrative support to maintain coordinated and organized team logistics
• Support proposals and projects through research, information gathering and communications
• Coordinate the drafting, editing, proofreading, and production of various documents, presentations and communications materials
• Enter invoices into the financial system and collaborate with the finance department to ensure proper coding and approval of invoices
• Perform other tasks as assigned, in alignment with team priorities

• Bachelor’s degree in the Business Administration field, or any related area
• Experience of 3 years related to administrative and program support, or an equivalent combination of education and experience
• Ability to work in a multi-cultural work environment
• Excellent computer skills using MS Office Suite required, particularly Excel, PowerPoint, OneNote and SharePoint
• Excellent proofreading and editing skills
• Knowledge on management support, utilizing Teams, SharePoint, Box, OneNote, and Smartsheet and maintain and update these resources as needed
• Fluent in English, French is a plus

To succeed in the role, your personal skills are :

• Ability to multitask and work under pressure
• Excellent verbal and written communication
• Strong organizational skills and attention to detail
• Collaborative working style with the ability to independently and proactively coordinate projects within a large organization
• Proven effective support for multiple individuals and adaptable to changing priorities.

Notre processus de recrutement

Ce processus de recrutement est géré par Academic Work et notre client souhaite que toutes les questions concernant le poste soient adressées à Academic Work.

Notre processus de sélection est continu et l'annonce peut être clôturée avant la fin du processus de recrutement si nous sommes passés à la phase suivante.