Korero mo te turanga – About the role

The Executive Assistant, collaborating with the other Executive Assistant, is responsible for providing support to the policy work of the Mission through administrative support to the Head of Mission (UN and Disarmament Ambassador) and WTO Ambassador, and helps to lead and deliver the Mission’s visits and events.

– Please carefully review the position description attached to the advert on our careers pages for detailed information about this role.

The appointment range is CHF 78,271 to CHF 92,083 – negotiable depending on experience.

The positon description for the role can be found here

Ma ? wai te mahi nei? – Who are we looking for?

We would like to hear from you if you have a previous successful experience in an Executive Assistant capacity to a senior manager and/or leadership team and:

– Have well-developed planning and organisational skills, including ability to prioritise tasks effectively and work under pressure

– Have excellent command of both English and French, oral and written

– Have the ability to work autonomously and within guidelines, demonstrating the use of sound judgement and follow up without prompting

– Have a strong customer focus, with the ability to communicate effectively with a range of people, have a proven ability to operate in a fast-paced and busy environment, adapt to ambiguity and changing situations, balance priorities and work to tight deadlines.

You would ideally be available to commence duties in Geneva in August or September 2024.

Nga hua o te mahi i te Manatu Aorere – Why MFAT?

We are committed to a focus on leadership, talent, training and development, and flexible work options.

We are also working to grow the diversity of our workforce and the inclusive nature of our workplace. Click on our diversity and inclusion page to find out more.

Mo matou – About us

Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous. By building connections with and influencing other countries and international institutions, we advance New Zealand’s interests and pursue New Zealand's values. We provide advice to the Government on the implications for New Zealand of what is happening in the world.

Me pehea te tuku tono – To Apply/Interested?

To find out more or to apply, please email your CV and cover letter (of no more than 2 pages) to Write an email with the subject line “EXECUTIVE ASSISTANT”.

DO NOT use the 'Apply with Seek' or 'Apply' buttons below. Only applications emailed to the above email address will be considered.

Applications must be in English and be received by 9pm on Friday 26 April 2024

The successful candidate will be responsible for their own relocation to Geneva but the Permanent Mission will assist with obtaining a legitimation card, an authorization to work for a diplomatic mission in Switzerland.

Please note: If the successful candidate has worked or lived in New Zealand and are subsequently employed as locally engaged staff in a NZ Government Permanent Mission, they may, subject to individual circumstances, have NZ Tax Residency obligations. We advise any applicant, who may be in this situation, to discuss their tax residency status with the NZ Inland Revenue (IRD) and determine any potential personal tax obligations to IRD.

For further information about the Permanent Mission you can find us on Twitter @NZUNGVA and at our web address.