Executive Assistant - 60%

Administrative & Executive Support

• Manage and coordinate the Director's complex calendar, including scheduling meetings across multiple time zones
• Organize internal and external meetings, including agendas, logistics, and follow-ups
• Handle correspondence (emails, calls, documents) in French and English
• Prepare presentations, reports, and briefing materials

Coordination & Communication

• Act as a key point of contact between the Director and internal teams, clients, and partners
• Facilitate communication and ensure timely information flow
• Draft, review, and format documents and communications in both languages

Operational Support

• Support planning and coordination of departmental activities and projects
• Track deadlines, action items, and key deliverables
• Assist with budget tracking, expense reports, and administrative processes

Event & Travel Management

• Organize business travel, including itineraries, accommodation, and logistics
• Support the planning and execution of meetings, workshops, or events

• Proven experience as an Executive Assistant or similar role, supporting senior leadership
• Excellent organizational and time-management skills, with the ability to multitask
• Strong communication skills in French and English (written and spoken)
• High level of discretion, professionalism, and attention to detail
• Proficiency in MS Office (Outlook, Word, PowerPoint, Excel) and collaboration tools
• Ability to work independently and anticipate needs in a fast-paced environment