Financial Administrative Coordinator – 80%

EHL Group

Lausanne 25

Key information

Publication date:18 December 2025
Workload:80%
Contract type:Permanent position
Place of work:Route de Berne 301, 1000 Lausanne 25

Join us and shape the future of hospitality today!

EHL's dynamic campuses form a unique network where passionate students, academics and industry experts from over 120 countries come together with a common goal: to develop and disseminate hospitality knowledge, while supporting the sector's continued growth.

We are constantly striving to improve the working environment and personal development opportunities for our more than 800 staff and teachers, who are among the most recognized experts in their respective fields. Since its foundation in 1893, EHL has been widely recognized by the industry and consistently ranked among the world's top hospitality management schools. Everything we do is based on our values of excellence, family and learning, and we are committed to bringing them to life in tangible ways for our employees.

The Administration, Finance & Controlling (AFC) department oversees the organization’s financial operations and ensures sound fiscal management. Its responsibilities typically include budgeting, cost monitoring, and financial reporting, while maintaining compliance with relevant standards and regulations. AFC also provides financial insights to support strategic decisions and collaborates with other departments to promote efficient resource use. Through these efforts, the department contributes to the organization’s overall stability and performance.

To join our amazing team, we are looking for a candidate who is not only skilled and passionate about hospitality but also aligns with our leadership principles: transparency, accountability, collaboration, care, and experimentation.

The mission of the Financial Administrative Coordinator is to ensure smooth administrative and financial processes for international projects across Switzerland, Singapore, China, and India. Acting as the key link between Operations, Clients, and Finance, this role supports Consulting and Executive Education activities with precision and efficiency. The coordinator guarantees accurate financial management, timely reporting, and seamless coordination, contributing to the success of global initiatives while upholding EHL’s standards of excellence.

What will you do?

Manage all administrative aspects of client contracts, ensuring compliance, accuracy, and proper documentation in internal systems.

Prepare and issue invoices according to agreed schedules, monitoring payment status and following up on outstanding invoices to ensure timely collections.

Collaborate closely with Finance for accurate accounting entries, reconciliations, and financial reporting.

Act as the bridge between project teams and Finance to align on deliverables, billing milestones, and project timelines.

Verify that all tools and systems, such as consultant timesheets, are correctly updated and maintained.

Communicate professionally with clients regarding invoicing, payment reminders, and administrative queries, ensuring a client-focused approach.

Work closely with internal stakeholders across multiple geographies to ensure seamless coordination and support global operations.

Contribute to continuous improvement initiatives by supporting enhancements to processes and tools for greater efficiency.

Who you are?

You have a degree in Business Administration, Finance, Accounting, or a related field.

You have 10 years of professional experience within 5 years in a similar position and

You are highly organized with strong time-management skills and the ability to prioritize in a dynamic environment.

You have excellent communication and interpersonal skills for collaborating with diverse stakeholders.

You are detail-oriented with an analytical mindset and the ability to work independently.

You have proficiency in MS Office (Excel essential) and familiarity with ERP systems or financial tools; experience with Microsoft Dynamics 365 is a plus.

You have previous experience in accounting, financial coordination, or project administration; hospitality education experience is an asset.

You are fluent in French and English (C2).

What we offer?

We offer you a permanent contract within a business area of an educational institution, with exceptional employee benefits including free meals, an attractive number of days off, a parking space or public transport contribution, as well as access to various services and facilities.

We offer you responsibility, challenge, development opportunities and encouragement to help you achieve your professional and personal goals.

We offer you the opportunity to make a tangible impact on our students’, staff and partners’ experience as well as contribute to the growth of our institution.

You will enjoy being part of a passionate, multidisciplinary and talented team.

Due to the winter vacations, our school will be closed for two weeks. Consequently, the processing of applications will take longer than usual. We will reopen the week of January 5th, 2026.