Alumni Events and Operations Coordinator

Join us and shape the future of hospitality today!

EHL's dynamic campuses form a unique network where passionate students, academics and industry experts from over 120 countries come together with a common goal: to develop and disseminate hospitality knowledge, while supporting the sector's continued growth.

We are constantly striving to improve the working environment and personal development opportunities for our more than 800 staff and teachers, who are among the most recognized experts in their respective fields. Since its foundation in 1893, EHL has been widely recognized by the industry and consistently ranked among the world's top hospitality management schools. Everything we do is based on our values of excellence, family and learning, and we are committed to bringing them to life in tangible ways for our employees.

The Alumni Department of the EHL Group embodies the exciting mission of uniting a nearly century-old, true global community of alumni, bringing together over 30,000 graduates from 120 countries. Our main goal is A transversal support service for Recruitment – Marketing- Growth - Staff and Faculty – Philanthropy -Research- Innovation – Sustainability, all the while recognizing and supporting the EHL Alumni. The objective is to deliver an auto financing Alumni model that drives engagement using a data approach, adding value to the international alumni community and recognizing alumni as key EHL group stakeholders. The Alumni Department is the heart of the alumni community driving the personal and professional growth of our alumni, while contributing to the excellence of our institution worldwide. We believe in the power of connection, mutual inspiration, and sharing successes.

To join our amazing team, we are looking for a candidate who is not only skilled and passionate about hospitality but also aligns with our leadership principles: transparency, accountability, collaboration, care, and experimentation.

Alumni Events and Operations Coordinator

The mission of the Alumni Events and Operations Coordinator is to ensure the seamless coordination of administrative activities, event management, budget oversight, and team logistics, in order to support and enhance international alumni engagement. The role also requires a strong understanding of EHL procedures and processes, as well as a deep respect for and recognition of Alumni as key stakeholders of the EHL brand.

What will you do?

• Organize and execute alumni events, handling logistics, planning, and cross-border participation.
• Maintain office functionality by managing supplies, systems, and equipment to support team productivity, alumni goodies ordering, POs and SOPs.
• Provide high-level administrative support to the department lead and student advisors, including travel planning and document preparation.
• Manage calendars and coordinates scheduling for the department lead, student advisors, and team-wide initiatives.
• Review and refines administrative processes to improve efficiency and team effectiveness.
• Support Student Assistant manager.

Who you are?

• You have a relevant higher educational background.
• You have a minimum of 6 years of overall professional experience with 4 years in a similar position.
• You have prior experience with EHL administrative processes.
• You have experience working with standard operating procedures (SOPs).
• You have strong technical skills in Microsoft Word, Excel, and Outlook.
• You have experience using EHL Connect and internal EHL platforms.
• You are a collaborative, proactive team player that is solution-oriented.
• You demonstrate a strong sense of service, professionalism, and attention to detail.
• You are fluent in French and English (C1), knowledge of German is a plus.

What we offer?

We offer you a permanent contract within a business area of an educational institution, with exceptional employee benefits including free meals, an attractive number of days off, a parking space or public transport contribution, as well as access to various services and facilities.

We offer you responsibility, challenge, development opportunities and encouragement to help you achieve your professional and personal goals.

We offer you the opportunity to make a tangible impact on our students’, staff and partners’ experience as well as contribute to the growth of our institution.

You will enjoy being part of a passionate, multidisciplinary and talented team.