Administrative Assistant – ISL Holiday Camps

The International School of Lausanne (ISL) is a leading non-profit, International Baccalaureate (IB) World School. The school is committed to excellence in education. We strive to recognise the unique potential of each student, and to equip them to play an active and responsible role in a complex, multicultural world. ISL employs approximately 250 staff members on a modern campus hosting around 850 students from over 60 nationalities, aged 3 to 18.

We are looking for a highly motivated, reliable, flexible, and well-organised Administrative Assistant to join our ISL Holiday Camps team.

Administrative Assistant – ISL Holiday Camps

Auxiliary staff contract | Hourly paid

The role requires strong administrative skills, with the ability to manage data, lists and a range of administrative tasks efficiently and accurately. Candidates must be fluent in both French and English, and demonstrate excellent customer service skills and a positive attitude

Main responsibilities:

• Manage camp administration, including participant registration, accurate attendance lists, and up-to-date participant records for each Holiday Camp.
• Respond to parent enquiries, providing a high level of customer service, and ensuring clear and timely communication with families.
• Prepare and update camp documentation, schedules and operational lists, supporting the smooth organisation and set-up of the camps.
• Support communication and coordination for camp operations and campus set-up, ensuring information is shared effectively with relevant teams and stakeholders.
• Support the recruitment and onboarding of camp staff, including coordinating administrative tasks and ensuring new team members have the necessary information and documentation.
• Coordinate instructor, volunteer and activity information, ensuring records are accurate and up to date.
• Provide on-site administrative support during Holiday Camps, helping to ensure the smooth day-to-day running of operations.
• Assist with reports and other administrative tasks during camp periods, ensuring records are accurate, organised and handled confidentially.

Desired profile:

• A minimum of 3 years of proven experience in administration, coordination or a similar role, ideally in camps, education, sports or events, combining administrative and hands-on responsibilities.
• Excellent communication skills in French (C1) and English (C1), both written and oral.
• Excellent organisational skills, with the ability to manage multiple tasks simultaneously, set priorities and adapt to changing needs.
• Solution-oriented mindset with a strong customer service focus.
• High level of attention to detail and accuracy, particularly when managing registrations, attendance lists, and administrative records.
• Hands-on approach, with the ability to work independently as well as part of a team.
• Ability to interact effectively with students, parents, camp staff and external partners, and to work in a culturally diverse organisation.

Key requirements:

The Candidates must be available to work during all school holiday periods, apart from Christmas and New Year.

The position represents approximately 25-30% of a full-time role on an annual basis, with most of the work taking place between March and October. During the Holiday Camps operating periods, however, the role will require a full-time commitment.

We are looking for someone who can make a genuine, long-term commitment to the position and who sees this as an opportunity to become a valued member of the team.

The successful candidate will be able to start immediately in preparation for our Autumn Camps beginning 19 October. There will be a two-day training and handover period with the current post-holder to ensure a smooth transition.

What we offer:

• A truly international and dynamic work environment
• Free well-being and sport activities
• Social events organised on a regular basis

Are you interested?

To apply please submit the following documents to JobUp:

• cover letter
• résumé/CV
• copies of diplomas
• copies of work certificates / reference letters (if any)
• copy of work permit (if applicable)

Due to work permit limitations, preference will be given to candidates having a Swiss / EU citizenship or holding a Swiss work permit.

We care for children

The International School of Lausanne is committed to safeguarding and promoting the welfare of children and young people. We expect all of our staff to share this commitment. A complete reference check and criminal records check will be conducted on all successful applicants.

We value diversity

At ISL, all members of our community contribute to creating an environment where diversity is valued. Each individual is committed to ensuring everyone has a strong sense of belonging and feels respected. ISL is committed to being an inclusive employer that values diversity. Find out more about our values here .