Executive Assistant

In order to support the BUPC, as well as his Management team, we are looking for a well-organized, dynamic and curious Executive Assistant.

Your mission:

• Coordination of complex executive meetings, workshop, events and team buildings activities
• Calendar management (outlook)
• Set up agenda and minutes for important meetings as well as relevant logistics
• Communicate and handle incoming and outgoing electronic communication for population in scope
• Prepare and review documents and PPT presentation in line with Group Communication guidelines
• Arrange and manage travel schedules and reservations as needed
• Manage expenses and PO for confidential topics

Any ad hoc task as required

In collaboration with HR, Sales, Services or R&D, coordinate planning of visit and demo for customers or candidates

In order to be successful, you will need to bring the following:

• Passion, flexibility and curiosity
• Strong organization skills
• Strong customer orientation
• Fluent in French and English, Italian is a plus
• Proactive mindset, efficient and highly professional
• Ability to multitasks
• Ability to work independently with little supervision
• Ability to work in a fast moving and changing environment
• Ability to interact with stakeholders at different levels in the organization
• Ability to deal with the confidentiality linked to the function
• Ability to make decisions within scope of responsibilities
• Expert in applications (PPT, Excel, Word)
• Knowledge of SAP and Sales Force is a plus

Apply now