Protocol/Administrative Assistant

The primary job responsibilities are as follows:

- Provide administrative and logistical support for visiting delegations from Singapore on official visits.
- Liaise and manage bookings with hotels for incoming visits from Singapore.
- Liaise and manage bookings with transport companies, restaurants, etc. for incoming visits from Singapore.
- Work with airport authorities for immigration clearance, VIP lounge access, obtain relevant approval and permits for incoming visits by Singapore VIPs.
- Support and accompany where necessary the Head-of-Mission and Mission staff for official visits outside of Geneva.
- Managing set-up for in-house official events such as meetings and working luncheons, including liaising with vendors for necessary procurement and managing guest lists.
- Assisting the Home-based staff in the set-up and running of official meals conducted at the Official Residence, Chancery or restaurants.
- Assist in the administrative arrangements of other official events that the Mission is invited to participate in.

Administrative Matters:

- Assist the Home-based staff with procurement related preparation work (i.e preparing tender documents, obtaining quotations, etc).
- Assist in the sourcing, negotiating and purchasing of goods and services for the Mission.
- Covering officer for consular related matters

Other duties:
- Other duties as assigned by the supervisor

Applicants should possess the following qualifications:

- Good command of English and French. Ability to speak and understand German would be an added advantage.
- University degree with relevant experience. Prior experience in protocol work or procurement work would be an advantage.
- Attention to detail and ability to maintain accurate records in an efficient and timely manner.
- Strong verbal and written skills with the ability to interact diplomatically and professionally with individuals from various cultural backgrounds.
- Strong organizational and multitasking ability.
- Excellent interpersonal and communication skills.
- Reasonable IT and Microsoft applications knowledge.

Application procedure

Interested applicants may submit their detailed resume in English (including name, contact details, recent photo, academic qualifications and expected salary by 20 June 2025.

Please note that applicants who have been shortlisted for an interview will be contacted by the Mission within two weeks after 20 June 2025.