Client:

A single family office of long-standing repute. A collegial, busy, small office located very near Lausanne. Our client is offering the chance to join a close-knit team in a broad, administrative, customer service-oriented position.

Position:

Do you have strong administrative, secretarial and customer service skills? Are you between jobs at present and immediately available? This is a temporary position, starting ASAP, for an experienced, bilingual, dynamic, flexible and agile team assistant/administrative assistant. You will be joining a small, busy, close-knit team supporting a high profile single family (multi-generational). You will be eager to take on a broad role, largely supporting a Principal, his businesses, his wife and the family. Reporting, to the Lausanne-based General Manager, this will be an enriching and exciting experience for an assistant who finds themselves between jobs or contracts at this moment. A good chance too, that the temporary position could go on longer. The mission will begin for 1 to 3 months' in duration and is full-time at their offices (just outside Lausanne).

Your role will include the following elements, but not limited to:

• Travel organisation (global and frequent!), diary, agenda coordination
• Event planning, organisation and follow-up (order flowers, organise menus, book complex restaurant reservations)
• Email (Outlook) + Teams messenger management
• Dealing with local suppliers + 3rd parties (architects, travel agencies, hotels, construction companies, concierge etc)
• The checking of the smaller, more simple invoices and expenses, as well as fiscal administrative follow-up (archiving, filing)
• Properties coordination for workers and furniture purchase orders, cars coordination with chauffeurs & garage, etc
• Banking payments and liaising with external providers (globally)
• Being a general right hand to the Principal as a team assistant

Profile:

• Available immediately for this temporary position
• Fluent English ("business fluent" or bilingual) a must, as well as mother-tongue/fluent French
• 3 years++ relevant work experience as a team assistant/administrative assistant/office coordinator
• A high sense of discretion, composure and etiquette; also able to work under pressure
• A polished person who is well-presented and looks the part with poise and presence
• Excellent customer service skills and used to complex events-planning and dealing with constant changes and the "unexpected"
• A mature, resilient and serious person who knows how to behave within a high profile environment, with good communication skills, able to handle pressure and stress
• A team player but also self-sufficient and happy to sometimes work alone
• At least some exposure or knowledge of the family office environment and their activities preferred
• Used to a demanding working environment and able to thrive in one
• Comfortable with the full MS Office suite + TEAMS etc
• Able to commit to a full-time office-based position in the Lausanne area
• Available to start ASAP for this exciting temporary contract