Executive Assistant

As an Executive Assistant in the healthcare sector, you will be responsible for providing strategic administrative and organizational support to senior management. This permanent position offers a unique opportunity to contribute to the smooth operation and operational efficiency of the company.

Our client is a mid-sized company specializing in the medical field, recognized for its innovative approach and the quality of its services. The organization stands out for its high standards, its commitment to service, and its dedication to maintaining high standards in all its operations. It prides itself on providing a rigorous, dynamic work environment focused on operational excellence.

Missions

In this role as Executive Assistant, you will serve as a central point of contact within the organization. Your primary responsibilities will include:

• Serving as the point of contact between senior management and both internal and external stakeholders.
• Handling calls, taking messages, and ensuring the efficient flow of correspondence.
• Processing requests and inquiries with professionalism and confidentiality.
• Managing complex schedules: planning meetings, scheduling appointments, and proactively managing reminders.
• Organizing business travel and handling all related logistics.
• Attending meetings, including board meetings, drafting minutes, and managing administrative tasks related to official records, as well as updating internal databases.
• Prepare reports, presentations, summary documents, and communication materials.
• Establish and maintain a structured and efficient documentation and filing system.
• Provide professional and, at times, personal support to managers (document formatting, presentation preparation, information management and processing).
• Help organize professional events in Switzerland and occasionally in Europe, in collaboration with an international team.
• Demonstrate flexibility regarding working hours and be available, if necessary, outside of regular office hours and travel once a week within the canton of Fribourg

Profil du candidat

As an Executive Assistant, you should meet the following requirements:

• A degree in administration, secretarial studies, or a related field.
• Excellent command of German, which is essential for correspondence with municipal and cantonal authorities, as well as with internal and external legal partners, combined with strong French and English skills.
• Proven experience in a similar role, ideally within the medical sector.
• Excellent organizational skills, a keen sense of priorities, and great attention to detail.
• Very good proficiency in office software (MS Office).
• Ability to manage multiple tasks simultaneously in a demanding and constantly changing environment.
• High flexibility, particularly in adapting to unforeseen events, urgent requests, and a fluctuating work pace.
• Professional attitude, service-oriented mindset, and absolute discretion in handling sensitive information.

Conditions et Avantages

Our client offers you:

• A permanent contract with rewarding responsibilities.
• Possibility of Home Office with one trip per week to the canton of Fribourg
• 5 weeks of vacation to help you maintain a healthy work-life balance.
• A corporate culture that values expertise and collaboration.
• A stimulating work environment at the heart of the medical sector.