Bilingual Administrative Assistant Academic Service

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The Fribourg School of Engineering and Architecture (HEIA-FR) is a member of the University of Applied Sciences and Arts Western Switzerland (HES-SO) and offers bilingual bachelor’s and master’s level programmes.

The HES-SO//FR adopts a recruitment policy favouring equal opportunities. We rely on the complementarity of skills and the variety of perspectives because it is the diversity of backgrounds and profiles that makes the strength of the State of Fribourg. We promote work-life balance and flexible working conditions. For more information, follow this link .

• Contribute to the various processes of the academic service (processing admission files, monitoring end of semester, organising the academic start, etc.)
• Inform candidates, students, professors, programme managers, etc. on study-related questions (admission conditions, academic status, regulations, etc.)
• Prepare, process and update the school’s academic data using the tools in place
• Manage correspondence with candidates and students (admissions, results, etc.)
• Participate in the service’s developments (regulation and process changes, technical and functional developments, document adaptations, etc.) in collaboration with various stakeholders (IT service, communication, etc.)
• Collaborate on various events related to education (open days, information sessions, graduation ceremonies, forums, etc.)
• Perform some translations for the service
• Take part in digital marketing activities

Additional information

• Fixed-term contract of 3 years, renewable
• Activity rate: 80 – 100 %

• Federal VET Diploma as a commercial employee or equivalent training
• Confirmed professional experience in administrative management of training programmes would be an asset
• Ability to work in a team and independently on several projects and activities simultaneously
• Accuracy and thoroughness in task execution
• Organisational and adaptability skills, flexibility, initiative, anticipation and prioritisation skills
• Strong proficiency with MS Office products and keen interest in activities requiring the use of other specific programmes (e.g. IS-Academia, SharePoint, Salesforce Education, etc.)
• Interpersonal, writing skills and service orientation
• Fluency in French or German with very good knowledge of the other language

Sabrina Anania, operational manager of the academic service T +41 26 429 65 85 or Florence Meyer, head of the academic service T +41 26 429 65 14