État de Neuchâtel
Neuchâtel
Documentary Information Specialist at 50% (Fixed-term contract until 31 December 2027)
- 04 September 2026
- 50%
- Temporary
About the job
AUTJ171
General Secretariat of the Judicial Authorities (SGAJ)
The primary mission of the judicial authorities is to apply the law and administer civil, criminal, and administrative justice independently and impartially, with dignity, rigour, and diligence. They represent the third power (the judiciary) alongside the legislative power (Grand Council) and the executive power (Council of State).The judicial authorities intend to equip themselves with a so-called records management system to organise all documents or data they need to carry out and also justify their activity effectively and systematically, with multiple objectives including compliance with legal requirements, traceability, integrity, security, and the longevity of information.
The General Secretariat, to which you will be attached, plays a central role in the organisation of the judicial authorities. Its mission is to provide support and expertise to governance bodies and to assume the administrative management of the judicial authorities.
Your missions
As a documentary information specialist for the judicial authorities, you are responsible for organising and managing an effective and systematic control of documents. You oversee every stage, from creation to preservation of documents, as well as the methods of fixing and safeguarding related to their form. Your mission is to support the professions in identifying, classifying, storing, and preserving documents with legal value, as well as preparing their transfers and disposals. In this context, you ensure the implementation and coordination of institutional archiving within the judicial authorities. You are also responsible for developing and deploying the institutional archiving policy, as well as drafting all useful documentation on this subject. As a key contact, you provide information both internally and externally on all questions related to filing rules and archiving. Within the framework of the federal Justitia 4.0 project (digitalisation of Swiss Justice), you participate in discussions on the introduction of electronic document management and the transition to the digital case file, ensuring that ultimately the archiving policy encompasses these specificities.
Your profile
Holder of a HES bachelor’s degree as a documentary information specialist, a HES master’s degree in information sciences, or an equivalent qualification, you have at least two years of experience in institutional archiving and records management, preferably in a related or relevant field to the position. Knowledge of the ArchiClass software is an asset, as is a good understanding of the judicial field and applicable archiving rules. An excellent command of French, especially in writing, is essential. Recognised for your loyalty and discretion, you are strongly attached to public service values. Your analytical and synthesis skills are accompanied by a keen sense of responsibility and good autonomy while respecting given directives. Organised and proactive, you take initiatives within the scope of your assigned responsibilities, adapt easily to new environments, and naturally integrate into a team. This position requires holding a clean criminal record and debt collection statement.
We offer you
Information
Ms Nele Hubaut, General Secretary and Ms Deise Coelho E Castro, HR Manager, by email: administrationRH.PJNE@ne.ch
Working for the State
Diversity is a fundamental value that we cultivate with conviction and we are committed to creating an inclusive environment where everyone, regardless of origin, gender, or background, feels fully integrated and valued.
Application deadline: 27 September 2026
Salary: Grade 5
Start date: 1 October 2026 to be agreed
General Secretariat of the Judicial Authorities (SGAJ)
The primary mission of the judicial authorities is to apply the law and administer civil, criminal, and administrative justice independently and impartially, with dignity, rigour, and diligence. They represent the third power (the judiciary) alongside the legislative power (Grand Council) and the executive power (Council of State).The judicial authorities intend to equip themselves with a so-called records management system to organise all documents or data they need to carry out and also justify their activity effectively and systematically, with multiple objectives including compliance with legal requirements, traceability, integrity, security, and the longevity of information.
The General Secretariat, to which you will be attached, plays a central role in the organisation of the judicial authorities. Its mission is to provide support and expertise to governance bodies and to assume the administrative management of the judicial authorities.
Your missions
As a documentary information specialist for the judicial authorities, you are responsible for organising and managing an effective and systematic control of documents. You oversee every stage, from creation to preservation of documents, as well as the methods of fixing and safeguarding related to their form. Your mission is to support the professions in identifying, classifying, storing, and preserving documents with legal value, as well as preparing their transfers and disposals. In this context, you ensure the implementation and coordination of institutional archiving within the judicial authorities. You are also responsible for developing and deploying the institutional archiving policy, as well as drafting all useful documentation on this subject. As a key contact, you provide information both internally and externally on all questions related to filing rules and archiving. Within the framework of the federal Justitia 4.0 project (digitalisation of Swiss Justice), you participate in discussions on the introduction of electronic document management and the transition to the digital case file, ensuring that ultimately the archiving policy encompasses these specificities.
Your profile
Holder of a HES bachelor’s degree as a documentary information specialist, a HES master’s degree in information sciences, or an equivalent qualification, you have at least two years of experience in institutional archiving and records management, preferably in a related or relevant field to the position. Knowledge of the ArchiClass software is an asset, as is a good understanding of the judicial field and applicable archiving rules. An excellent command of French, especially in writing, is essential. Recognised for your loyalty and discretion, you are strongly attached to public service values. Your analytical and synthesis skills are accompanied by a keen sense of responsibility and good autonomy while respecting given directives. Organised and proactive, you take initiatives within the scope of your assigned responsibilities, adapt easily to new environments, and naturally integrate into a team. This position requires holding a clean criminal record and debt collection statement.
We offer you
- A varied activity within a constantly evolving organisation.
- Flexible working conditions in an inclusive and equitable environment.
- Quality social benefits and extensive training opportunities.
Information
Ms Nele Hubaut, General Secretary and Ms Deise Coelho E Castro, HR Manager, by email: administrationRH.PJNE@ne.ch
Working for the State
Diversity is a fundamental value that we cultivate with conviction and we are committed to creating an inclusive environment where everyone, regardless of origin, gender, or background, feels fully integrated and valued.
Application deadline: 27 September 2026
Salary: Grade 5
Start date: 1 October 2026 to be agreed
