Administration Assistant (m/f/d) | Marin 100%

About the job

Administration Assistant (m/f/d)

Workplace: Marin

Employment rate: 60-80%

Start of employment contract: 1st February 2027, or by agreement

What you can do with us:

Administration & Customer Service

• You handle telephone reception and process customer requests by phone, email or post.

• You manage the general mailbox as well as incoming and outgoing mail.

• You support the team with various administrative, coordination and organisational tasks.

Sales, Orders & Invoicing

• You process offers, orders and various sales-related files.
• You monitor deliveries, open items, returns and non-conformities.
• You prepare invoices and credit notes, monitor customer payments and contribute to the preparation of statistics and analyses.

Organisation & Internal Support

• You are a contact person for common IT questions and liaise with our IT department.

• You coordinate the ordering, receipt and provision of IT and office equipment, especially printers and scanners.

• You support your colleagues during system changes, IT tool transitions or other internal adjustments.

Communication & Languages

• German is your mother tongue and you have very good knowledge of French (level C1).

• You write and process various correspondence and documents carefully and professionally.

• You ensure the translation and proofreading of documents in French and German.

• You contribute to clear, professional and smooth communication with our various contacts.

What you bring:

Education & Experience

• You have completed commercial training or have equivalent training or experience in the administrative field.

• You have several years of experience in a similar administrative role.

• You appreciate a versatile and varied activity.

Languages & IT Tools

• You have perfect command of German, both spoken and written, and good knowledge of French.

• You are proficient in common MS Office tools such as Word, Excel and Outlook.

• Knowledge of D365 or another ERP system is an advantage.

Your way of working

• You work independently, in a structured and organised manner and can manage priorities.

• You are committed, reliable and resilient to stress, with a good sense of service.

• You enjoy teamwork, have good interpersonal skills and handle confidential information discreetly.

We as an employer

A varied and stimulating position within a recognised Swiss company, in a structured and collaborative working environment.

You will join a committed team, benefit from good integration and have the opportunity to apply your administrative, linguistic and organisational skills in a versatile role.

Your contact person:

Have we aroused your interest?

Ardiana Shala, Administrative Manager. If you have any questions, I am at your disposal at the telephone number 032 755 73 53

Administration Employee (m/f/d)

Location: Marin

Employment rate: 100%

Start of work: 1st February 2027 or by agreement

What you can achieve with us:

Administration & Customer Service

• You are responsible for telephone customer support and processing customer enquiries by phone, email or post.
• You manage the general mailbox as well as incoming and outgoing email traffic.
• You support the team with various administrative, coordinative and organisational tasks.

Sales, Orders and Invoicing

• You process offers, orders and various sales-related transactions.
• You take care of tracking deliveries, open items, goods returns and discrepancies.
• You prepare invoices and credit notes, monitor customer payments and assist in the preparation of statistics and analyses.

Organisation & Internal Support

• You are the contact person for general IT questions and establish the connection to our IT department.
• You coordinate the ordering, receipt and provision of IT and office equipment, especially printers and scanners.
• You support your colleagues during system changes, the transition to new IT tools or other internal adjustments.

Communication & Languages

• German is your mother tongue and you have very good knowledge of French (level C1).
• You write and edit various letters and documents carefully and professionally.
• You are responsible for the translation and proofreading of documents in French and German.
• You contribute to clear, professional and smooth communication with our various contacts.

What you bring:

Education & Professional Experience

• You have completed training as a commercial clerk or have equivalent training or experience in the administrative field.
• You have several years of experience in a similar administrative position.
• You appreciate a versatile and varied activity.

Languages & IT Tools

• You have perfect command of the German language both orally and in writing and have good knowledge of French.
• You are proficient in common MS Office applications such as Word, Excel and Outlook.
• Knowledge of D365 or another ERP system is an advantage.

Your working method

• You work independently, structured and organised and can set priorities.
• You are committed, reliable and resilient and have a strong service orientation.
• You enjoy working in a team, have good interpersonal skills and handle confidential information discreetly.

We as an employer:

A varied and demanding position in a renowned Swiss company, in a structured and team-oriented working environment.

You will become part of a committed team, will be well inducted and have the opportunity to contribute your administrative, linguistic and organisational skills in a versatile position.

Your contact:

Interested in this exciting challenge?

Ardiana Shala, Administrative Manager. If you have any questions, I am happy to assist you at the telephone number 032 755 73 53.